In healthcare, planning happens every day – often behind the scenes, yet it affects everything. Who uses which room, when nurses and doctors are available, and how schedules align with patient flow? These decisions shape how smoothly daily operations run and how effectively an organization’s spaces and resources actually serve patients.

At health centers and hospitals, the utilization rate of rooms and resources is often surprisingly low. Empty consultation rooms, underused equipment, and the constant juggling of schedules waste valuable resources. But what if all of this could be optimized to get more out of existing resources – without additional investments?

In the modern healthcare sector, Artificial Intelligence (AI) is playing a pivotal role in transforming various aspects, from clinical procedures to population health management and diagnostics. One of the key advantages of AI is its capacity to improve administrative efficiency. By automating routine tasks, AI technologies free up healthcare professionals to focus on more critical aspects of patient care.

Do you know what computers are good at? Computing. Do you know what optimization is? A mathematical problem. 

Healthcare service production requires careful planning, and the larger the unit sizes become, the larger is the planning effort required. What does it take to produce efficient healthcare services? In simple terms, patients and professionals need to encounter in the same location – and this location also needs to offer the equipment and materials required, no matter if they’re related to diagnostics, care, or medication.

Shift.xlsx, annual plan.xls, resource planning Excel, mighty Excel, smart Excel... The world revolves around spreadsheets. These magical inventions are the primary planning tools in almost every organization. Why? Let’s take a closer look at where Excel works well, and the areas where it’s about time to give up using it for efficient healthcare resource management.

Excel is used for various purposes in business processes all around the world. This classic solution is very flexible, but it can also become an extremely tedious tool to use – at the latest when the company grows. In many healthcare organizations, resource planning is usually run on Excel. Is this really the most efficient way to do this important planning work or would there be other options?